Your invoices, filed without touching a PDF
Invoices land in your inbox and come out read, filed and pushed into the management software you already use. You never open one.
99 € · Delivered in 5 days
Why it ends up being needed
Typing invoices is the most expensive task a small business does, because it is not done by an administrator: it is done by whoever could be selling. And it does not feel expensive, because it is paid in twenty-minute chunks scattered across the month, never in a bill anyone looks at.
The cost does not end at the typing. There is the invoice that never arrived and nobody missed until the accountant asks for it in January; the one entered with the VAT from the wrong line; the folder with six hundred PDFs called "invoice (3).pdf". Every one of those costs more to fix later than to do properly the first time.
What gets built here is a mailbox you forward to — or that your suppliers send to directly — and out of it comes the data already read, classified against your chart of accounts and pushed into the software you already use. You open no PDFs. And at month end you get the list of what is missing, which is half the value and almost nobody offers it.
What is included
- A mailbox of your own that you forward or redirect your invoices to, and that is that
- The PDF read automatically: supplier, net, VAT, date and number
- Coded with your own chart of accounts and posted into the software you already use
- A monthly heads-up on the invoices that are missing, before your accountant asks
What gets decided before a line is written
- What a person reviews and what they do not — No entry reaches the books without someone reviewing it. Automation removes the typing, not the responsibility: what gets filed is signed by a person, and a model that is right ninety-eight per cent of the time is wrong on two invoices in every hundred.
- Where the process runs — On our own server, not on a third-party service that trains on your documents. The article 28 GDPR processor agreement is signed before the first invoice arrives, because your invoices carry your suppliers' and your clients' data.
- How things get classified — Against your chart of accounts, not a generic one. If someone already does your books, the classification has to come out the same way theirs does, or the work doubles instead of disappearing.
- What happens to anything unclear — It goes to a review tray with the reason, it does not get guessed. An invoice misread and booked in silence is worse than an invoice left pending: the second one is visible, the first one shows up in an inspection two years later.
What is not included
- Keeping your books or filing your taxes: that is an accountant's work, and we are not one.
- Digitising your historical paper archive, quoted by volume if you need it.
- Licences for the accounting software it pushes into.
- Bank reconciliation or debt collection.
What you need to have
- Your suppliers sending to one email address, or access to the folder where you already keep them
- Your chart of accounts, if somebody already keeps your books
Frequently asked questions
Does the AI get things wrong?
Sometimes, and that is exactly why no entry is posted without us reviewing it. Automation takes away the typing, not the responsibility: what ends up in your books is signed off by a person.
Does it work with paper invoices?
Yes, if you photograph them. Reading is just as good from a decent photo as from a PDF; what does not work is a blurred or cropped one.
What happens to my data?
The process runs on our own server, not on a third-party service that trains on your documents. We handle your invoices as a data processor, with the article 28 GDPR contract signed before we start.